Location

Grande Prairie, AB

Reports To

Field Superintendent

Position Summary

The position of Receptionist & Operations Administrator is responsible for a wide variety of reception, administrative and support duties for the operations team. This position will be temporary for a duration of 6 months.

Essential Duties and Responsibilities

• Greeting all visitors and answer calls to maintain telephone line and connect callers with appropriate contacts.
• Provide mail support: deal with couriers and the post office, sort and distribute incoming and outgoing mail, sort rig mail and distribute daily to the appropriate department.
• Maintain office equipment and maintain a clean and presentable reception area and office.
• Act as a key contact for building management.
• Provide direct administrative and office support to the operations team.
• Prepare a variety of daily, weekly and monthly reports using Microsoft Excel, Word and other software.
• Daily data entry for service rig details, including ensuring all required paperwork has been received and verifying rig purchase orders with invoices.
• Assist in the preparation of presentation material as required.
• Liaise closely with the administrative team in other offices.
• Comply with standards and procedures of Western’s Health & Safety program and Occupational Health & Safety Regulations.
• Demonstrate an ongoing commitment to high quality products, services and customer satisfaction.
• Look for and identify opportunities to improve processes, reduce waste and reduce company costs.
• Assist in Crew Coordination with Personnel Manager including booking hotel rooms, fuel card management, and training certifications.
• Assist in onboarding and gearing up new employees with personnel recruiter.
• Other duties as assigned.